Deep Creek Highlands POA
Welcome home to the Highlands!
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Deep Creek Highlands POA
Welcome home to the Highlands!
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2024 Board Meetings
- 1st QBM - 21 December 2023, 7 pm (ET) via Zoom.
- 2nd QBM - 6 March 2024, 7 pm (ET) via Zoom.
- 3rd QBM - 5 June 2024, 7 pm (ET) via Zoom.
- 4th QBM - 4 September 2024, 7 pm (ET) via Zoom.
- DCH AMM - 2 November 2024, 11 am (ET) local conference and via Zoom.
DCH 2024-5 Special Members Meeting (SMM)
April 25, 2024, 7 PM
Dear DCH POA Members,
The Board invites you to attend the Special Members Meeting to be held via Zoom on Thursday, April 25, 2024, at 7 pm (ET). Please see the Zoom meeting information and Agenda below. This information was posted on the DCH POA website and calendar on April 4, 2024. Members may participate remotely via Zoom or by proxy.
The primary purpose of this Special Members Meeting is for members to vote on authorizing the Board to spend up to $5,000 of the Reserve Fund for an Emergency Repair of the damaged Trail Staircase that, if not corrected, could reasonably result in a threat to the health or safety of the lot owners and any guests, renters, and pedestrians. The $5,000 requested are surplus receipts from 2023 that were moved into the Reserve Funds, therefore, funding this repair will have no impact on the current Operating Budget or the Reserve Funds.
Additionally, the Board will review and vote on awarding contract bids over $5,000 (per the 2023 Bylaw Amendment) for pool management and property maintenance for the overlook and gated areas. The Board will also review and vote on awarding contracts for repairing and replacing elements of the tennis court and playground as scheduled in the 2023 Reserve Study and approved in the 2024 Budget.
Topic: DCH Special Members Meeting
Time: Apr 25, 2024, 07:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
Meeting ID: 861 6692 1348
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Agenda
Call to Order, Notification, Rollcall, Quorum - Karin Larson, Secretary.
Approval of past meeting Minutes - Karin Larson, Secretary.
President Opening Comments – Brian Sweeney, President.
1) Member's vote on use of Reserve Funds for Emergency Repair – (Requires 2/3 approval).
- Emergency Repair - Trail Staircase (safety hazard)
- $5,000 available from 2023 surplus receipts placed in Reserves.
- Repair funding does not impact operating budget or reserve funds.
- References: MD Code §11B–112.3. DCH CC&Rs - Art 5., DCH 2023 Reserve Study, DCH 2024 Budget.
2) Board votes on Contract Awards per 2024 Budget.
- Pool management & pool house cleaning
- Overlook Villas Property Maintenance (lawnmowing)
- Gated and Common Area Property Maintenance (lawnmowing)
3) Board votes on Contracts for Reserve Expenditures Approved in 2024 Budget.
- Line Item # 4.600 - Playground Equipment - $20,600 (Gated $16,068 / OLV $4,532)
- Line Item # 4.830 - Tennis Court, Color Coat - $8,652 (Gated $6,749 / OLV $1,903)
- Both items are scheduled for expenditure in the 2023 Reserve Study and approved in the 2024 Budget.
Open Forum - Members
Adjournment
Respectfully,
Brian Sweeney, President
DCH Board of Directors
* MD Code §11B–112.2. (f) Except for an expenditure made by the homeowners association because of a condition that, if not corrected, could reasonably result in a threat to the health or safety of the lot owners or a significant risk of damage to the development, any expenditure that would result in an increase in an amount of assessments for the current fiscal year of the homeowners association in excess of 15% of the budgeted amount previously adopted shall be approved by an amendment to the budget adopted at a special meeting for which not less than 10 days’ written notice or notice by electronic transmission shall be provided to the lot owners. (emphasis added)
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